Portfolio and Project Management


Aktive Group

Selecting project management software and services should not become a new research endeavor. You have enough to deal with in regards to your Research proposals, projects, Institutional requirements and compliance regulations without the added stress of complicated management software. We understand that true progress is made when Researchers and research organizations are allowed to work at their most efficient and most effective. Getting bogged down in the details takes away from your true mission, advancing research making the world a better place.

Aktive Group specializes in SAP technologies designed to offer you real-world business solutions tailored to meet your needs.


Real Time Organization

Our software allows you to manage projects by tracking:

  • Efficiently create research proposals based on Sponsor and Organizational administrative and financial rules and ensuring compliance is met.
  • A complete list of who is responsible for the research proposal and project and related tasks
  • Track Personnel and subtasks
  • Financial (disposition) income and outflow-the ability to follow the money throughout the project with an ending audit available when the project is complete
  • Problems that arise during a project
  • Changes made to a project
  • Complete record of correspondence of those participating in the project
  • Research proposals and contracts
  • Sponsor Budgeting templates
  • Customizable workflow approvals and tracking
  • Documentation
  • Regional requirements

Every member of your project can enter data, which is immediately available for the remaining members to view in real-time.

Integrated Proposal Development and comprehensive Project Management

Simply the research proposal development process by leveraging Sponsor budgeting layouts and administrative compliance checks, facilitate reviews and approvals with electronic workflow, easily enable collaboration within and outside of your Organization to minimize time spent by Researchers on the administrative aspects and allow additional time to focus on the research and technical aspects of the Proposal to increase the success rate for Sponsor funding opportunities.  And once the Sponsor funds the application then easily transition to managing the project to ensure postings/expenses comply with the Sponsor’s administrative guidelines to maximize the funding received and prevent compliance related findings.  Leverage budget availability controls to prevent project cost overruns and determine if the project budget is underutilized as the grant end date approaches.  Easily manage staff allocations for a specific project or across all projects.  Calculate and post Sponsor overhead/indirect costs and Sponsor billings then provide Sponsor financial reporting as required in the grant/contract agreement.  From proposal to closeout, your research projects can be managed more efficiently with greater visibility within the Organization and save time so Researchers can spend additional time focusing on outcomes and less time on administrative tasks.

Value to Your Research Organization

What businesses or organizations are the best fit for what Aktive Group has to offer? Those that:

  • One stop shopping via portal access to all processes and reporting
  • Intuitive and customizable Proposal management processes
  • Receive and manage grant funding based on the Sponsor’s administrative and financial guidelines
  • Collaboration with the research team and manage the project simultaneously
  • Allow Research project managers and administrators track and manage multiple projects
  • Transform the Central Research Office to support planning, execution, and funding of a proposals
  • Increase project visibility whether viewing at a glance or in detail regarding tasks, open issues or services
  • Provide reporting dashboards to easily manage grant funding, resources and KPIs
  • Deal with fiscal year and budget portfolio planning

Our Personal Attention Process

Our executive team meets with you in order for us to have a clear understanding of your core business. The team will then work with your organization to identify specific challenges or “pain points.” Aktive Group will implement an end to end process and incorporate strategies to increase User satisfaction and adoption, increase visibility of sponsored funding and reduce costs associated business process inefficiencies.  

We will help you determine how technology can best be used to execute your Organization’s mission and business strategies so you can run efficiently and effectively and maximize your opportunities.  As this technology can sometimes change how you are currently conducting your business or running your organization, we will assist you in integrating our PPM solution with your ERP systems to create a smooth transition.

You are not left alone to figure out these systems by yourself. Our philosophy is "An educated client makes better and faster business critical decisions." In accordance with this philosophy, we have established a training component to our services in order to enhance your success at every level. We understand that helping your organization become more efficient results in your enhanced success and greater profits. At Aktive Group, we want to be the company whose life cycle management systems get you to the next level.

Contact us today to get started in creating your personalized innovative management system designed to streamline your organization or business.